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Draft Rules of ICOM ASPAC

 

Article-1: Name and Address:
The International Council of Museums’ Asia and Pacific Regional Organization henceforth in sort is referred as – “ICOM-ASPAC” and its address will be determined from time to time by its elected Executive Board.

Article-2: Membership
All National Committees of the countries in Asia and the Pacific Region as defined by ICOM shall automatically become members of the ICOM-ASPAC.

Article-3: Aims
To provide a forum for exchange of information and cooperation among National Committees in the Region and elevate levels of communication among museums and museum professionals.

Article-4: Rights of Members
4-1 All members of the ICOM-ASPAC shall be entitled to participate in full for all its activities.
4-2 All National Committees as members of ICOM-ASPAC shall have the rights to exercise one vote each at its General Assembly. The right to vote is executed by their respective Chairpersons, directly or by proxy.

Article-5: Activities
5-1 To realize ICOM’s objectives and plans to the regional and international levels.

5-2 To persuade the regional countries which have no ICOM National Committees, to establish them.
5-3 To establish a continuous relationship with its members.
5-4 To prepare grounds for cooperation in museum affairs, namely reciprocal consultations, knowledge/experience exchange, communications and regional exhibitions.
5-5 To collaborate with related agencies and museum associations the region.
5-6 To act as a clearing-house regarding conferences, seminars, meetings, plans of ICOM & its affiliated units and reflect the same to its members.
5-7 To disseminate the information about the regional museums’ news to its members using the reliable sources.
5-8 To assist ICOM-ASPAC members in the realization of the regional programs.

Article-6: Constituents of the Formation

The supreme governing body of ICOM-ASPAC is its General Assembly.
The elected Executive Board shall ensure that decisions of the general assembly are realized.
6-1-General Assembly:
6-1-1) Members of the General Assembly shall consist of the respective Chairpersons of ICOM-ASPAC-National Committees in the Asia and Pacific region or their official representatives.
6-1-2) General Assembly of ICOM-ASPAC shall be held triennially at the same time and venue with the ICOM General Assembly.
6-1-3) ICOM-ASPAC General Assembly Shall be deemed official with the presence and/or proxy of at least 2/3 of its members. Its meetings shall be presided over by the Chairperson and in his/her absence; the deputy will preside over the meeting in order.
6-1-4) Duties of Ordinary ICOM ASPAC General Assembly:
- Election of Chairperson, Secretary and Executive Board
- Amendments of the rules of ICOM-ASPAC.
- Review reports of the Executive Board.
- Proposal and approval of triennial programs
6-1-5) Extraordinary General Assembly:
To examine the unforeseen issues and extraordinary General Assembly shall be convened upon the request of at least 1/3 of members or proposal of the Executive Board. Its quorum will consist of at least 2/3 of its members and if such quorum is not established at first time, the Extraordinary General Assembly will reassemble and shall conclude with whatever number of its members present, who decide on agenda and make decisions which will be final.
6-2-Executive Board

6-2-1) Composition:
Executive Board shall consist of one chairperson, one secretary and 8 members. The President of ICOM, the Chairperson, Advisory Committee of ICOM, and the immediate past Chairperson of ICOM-ASPAC shall be ex-officio members.
Note-1: As far as possible, two members could be elected for the Executive Board from each of the following geographical Divisions of the Asia-Pacific region defined by UNESCO as -Central Asia, South Asia, East Asia and Pacific.
Note-2: Two Vice-Chairpersons and other positions (as may deem fit) will be selected by the executive Board, amongst themselves.
Note-3: Should it be impossible for the Chairperson of ICOM Executive Council and Chairperson of ICOM Advisory Committee to attend the Meetings, their official representatives will be deemed ex-officio.
6-2-2) Term
No member shall be elected to the same positions of the Executive Board for more than two consecutive terms (Six consecutive years).No member shall serve more then twelve consecutive years on the Board. Members shall not be eligible for re-election to the Board until at least one three-year term has elapsed sine they were the last member. Members shall cease to serve on the Executive Board when they resign either in person with acceptance of resignation(s) is by the Chairperson or Lose the required membership qualities laid down. Should Chairperson of The Board resign, acceptance of his/her resignation shall depend on unanimous approval of the remaining Board members.
6-2-3) Nominations and Election:
Upon being notified by the ICOM Secretariat, The Chairperson shall invite respective National Committees to nominate candidates for the Executive Board. Each National committee could nominate one candidate each for the positions of Chairperson, Secretary and ordinary member. In case a sufficient number of nominations are not received, any number shall be authorized to nominate a candidate for the executive board from the floor, at the time of ICOM-ASPAC general assembly. The election of the Board shall be held at the same time and venue of ICOM General Assembly.
6-2-4) Meetings
The meetings of the Executive Board shall take place at least once a year at the place determined by the Board, which shall be official with the presence and/or proxies of 2/3 of members and shall be presided by the Chairperson. In his/her absence, the first or second vice chairperson will preside the meeting. Decrees of the Executive Board will be approved by the presence and/or proxies of the majority.
The Executive Board shall strive to prepare the grounds for videoconference, as well.
6-2-5) Duties of the Executive Board and its Members
– ICOM-ASPAC Executive Board is performer of General Assemblies’ decrees
– Triennial programs and report presentation to the ICOM ASPAC General Assembly in each term
– Sending the English version annual report to the ICOM Executive Council & Advisory Committee and ICOM-ASPAC members
– Active presence in ICOM-APSPAC General Assemblies and the pertinent conferences, meetings of the Advisory Committee of ICOM
– Publication of Newsletter, making effort to raise funds to meet the ICOM-ASPAC activities
– Preparation of annual report for the Executive Council and Advisory Committee of ICOM

Article-7: Specialized working groups and committees
Should it feel necessary, ICOM-ASPAC may constitute and benefit from specialized working groups and Committees as per provisions of ICOM statutes, or to form the committees with ICOM-ASPAC if required in the Region.

Article-8: Conditions, Mode of Revisions and Modification of the Rules
Any amendment, modification and review of the ICOM-ASPAC Rules shall be carried out with the proposal of the Executive Board and or 1/3 of the general Assembly members after verification and approval of majority of General Assembly members.

Article-9: Copies of the Rules
Consisting of 9 Articles, 3 Notes and 1 Appendix, these Rules has been approved by the ICOM-ASPAC General Assembly and confirmed by the ICOM Executive Board on _______________.

Appendix:

Definitions:
Point-1: Museum
As per the latest definition of ICOM published in 2002, a museum is a non-profit, permanent institution in the service of society and of its development, and open to public, which acquires, conserves, researches, communicates and exhibits, for purpose of study, education, education and enjoyment, material evidence of their environment.
This definition shall be applied without any limitation arising from the nature of the governing body, the territorial character, the functional structure, or the orientation of the collections of the institution concerned.
In addition to institutions designated as “museum” the following qualify as Museums for the purpose of this definition:
1 – Natural, archeological and ethnographic monuments and site and historical monuments and sites of a museum nature that acquire, conserve and communicate materials evidence of people and their environment;
2 – Institutions holding collections of and displaying live specimens of plants and animals, such as botanical and zoological gardens, aquaria and vivaria.
3 – Science centers and plantaria;
4 – Non-profit art exhibition galleries; conservation institutes and exhibition galleries permanently maintained by libraries and archives;
5 - Nature reserves
6 – International or national or regional or local museum organization, miniseries or departments or public agencies responsible for museums as per the definition given above;
7 – Non-profit institutions or organizations undertaking conservation, research, education, training, documentation and other activities relating to museum and museoology;
Point-2: Museum Workers
Professional museum workers include all the personnel of museums or institutions qualifying as museums in accordance with the above definition, who have received specialized training or possess a equivalent practical experience, in any field relevant to the management and operation of a museum, and independent persons respecting the ICOM Code of Ethics for Museums and working for museums as defined above, either in a professional or advisory capacity, but not promoting or dealing with any commercials, products and equipment required for museums and service.